Facilities Concierge Manager

Kohost is the operating system for mission-driven organizations' facilities. We serve charter schools, independent schools, Boys & Girls Clubs, and nonprofits with a smart-campus platform and a fully outsourced facilities department.

As Facilities Concierge Manager, you are the single point of accountability for keeping our clients' buildings running. You'll manage facilities across a portfolio of client organizations through one centralized platform: vendors, preventive maintenance, work orders, invoices, emergencies, and client reporting.

What you'll do

• Serve as the dedicated facilities lead for a portfolio of client organizations
• Coordinate, bid out, and benchmark vendors, holding them accountable to scope, timeline, and cost
• Clean up and renegotiate existing contracts to optimize client spend
• Build and manage preventive maintenance schedules across sites
• Manage work orders and tickets from intake to resolution, all inside the platform
• Own the billing process: review, validate, and consolidate vendor invoices into one monthly bill per client
• Handle facilities emergencies and coordinate rapid vendor response
• Run recurring client check-ins and report on savings, response times, and project status

What you'll bring

• 3+ years in facilities management, property management, or vendor coordination
• Comfortable living in software; you pick up new tools fast
• Strong vendor negotiation and cost-benchmarking instincts
• Excellent communication and a level head with vendors and clients
• Highly organized across multiple sites and clients
• Client-facing and relationship-driven
• Comfortable tracking and reporting on operational metrics
• Experience with charter schools or nonprofit environments is a plus

Benefits

• Health insurance
• Paid time off
• Employee discount
• Relocation assistance
• Flexible schedule